Set Up Gmail The Right Way And Have New Mail Pushed To Your iPhone [iOS Tip]



Apple makes it incredibly easy for you to set up a Gmail account on your iPhone — you simply hit the Gmail button when setting up a new account and enter your login details. But with just a little bit more effort, you can enjoy a much better Gmail experience — one that pushes new emails straight to your device as they come in.

Here’s how to set up Gmail the right way on your iPhone.

First, you need to begin setting up a new mail account, either through the Settings app, or directly within the Mail app if you haven’t set up an email account already.

Instead of selecting the Gmail option, however, you want to select Microsoft Exchange.

Now, in the ‘Email’ field, enter your full Gmail email address. Leave the ‘Domain’ field blank. Next to ‘Username’, you need to enter your email address again, including the “” portion. And next to ‘Password’, you need to put your password. In the ‘Description’ field, you can label your new account whatever you wish.

Now tap the ‘Next’ button in the top right-hand corner. If you get an “Unable To Verify Certificate” error, simply hit the cancel button and ignore it — it won’t stop you from connecting to your account.

A new field will pop up labeled ‘Server’. In this box, type “” and then hit the ‘Next’ button again.

You can now choose to enable or disable mail, contacts, and calendar syncing with your Gmail account. I’m guessing you’ll want to keep the mail one on, otherwise you wouldn’t be reading this tip, but you can disable the other two if you do not use them. Once you’re happy, simply hit the ‘Save’ button and your new account will be created.

You can now access your Gmail account using the Mail app, and new mail you receive will automatically be pushed to your device.

The first time you open Mail and it syncs with the server may be a little slow, because it’ll need to download all your emails, but everything should be pretty snappy after that.

If, after using your Gmail account for a day or so, you find new emails aren’t being pushed to your device, you may have push services disabled. To enable this, open up the Settings app on your iPhone and then tap the ‘Mail, Contacts, Calendars’ tab.

Beneath your mail accounts, you’ll find the ‘Fetch New Data’ options. Tap on this and ensure the ‘Push’ toggle is turned on.

  • Stephen M Walls

    I’d love to do this, but I’m interested in archiving my mail from the phone. Ideas?

  • Vitaly Dubravin

    GoogleSync (Exchange connector) will not delete messages, but will achieve them instead. There is no way to change this behavior. 

  • MacHead84

    Waiting for Sparrow or Google to update to something decent myself.

  • Jason R

    It does that. instead of delete, you can archive… I dont think it actually deletes in the first place.

  • ThirtyTenDesigns

    I tried this before, but I was only able to setup one gmail account this way. The rest had to be setup under the gmail option. Do they allow multiple exchange accounts now?

  • iDaBoss

    the Gmail mail app has more functionality, in terms of labels, archiving, and all the other tools. The downside is that it is can’t be integrated into the OS like the Mail app, and there are no banner notifications.

  • John Reid

    Doing this will really affect your battery in iOS 5. My battery drained 50% faster.

  • MacHead84

    No banner, yet….and as long as you have gmail set with to only fetch on your request. Then its not duplicating processes of receiving mail in two locations and can still have the strings working properly to be able to send email natively from photo album and other apps with the ability to send mail from 

  • lintua

    Microsoft Exchange with push in iPhone drains battery really fast.

  • Mikey Elias

    never hurt my battery but this feature has been available for at least 2 years

  • matthewmspaceyoutube

    They’ve allowed that since iOS 3 or 4. Can’t remember, but I think it was iOS 3.

  • Jazzhead

    Sorry to sound naive … but what’s the difference … is it just that the mail is pushed direct to your phone from the server and so is faster … please do enlighten 

  • DrM47145

    No it does not. That’s the purpose of pushing emails. I’ve had push on Exchange for 3 years and it works beautifully. Probably the only thing MSFT did right.

  • Emil Frederik Saxtorph Berthel

    Very useful article, pushes within seconds!

  • Brain Pollard
  • nthnm

    Never tried doing this. Always just used the Gmail setting. Finally an iOS tip that I can use.

  • ATTfail_lies

    Slightly confused.  I have never used the exchange setup for anything.  IS it POP or IMAP or something else?

  • Almer Pacificador

    i already have saved my office email address on the Microsoft exchange setup and on my gmail account i used the GMail button. if i transfer my gmail to the Microsoft exchange setup, is it ok if i will have two email addresses in the exchange set up? coz i already setup all my 6 email addresses that includes yahoo,, and

  • Chris Gengaro

    The problem with this method is that when you delete messages on the iPhone, they are not placed in Trash in Gmail.  Instead, they are moved to the Archived Folder.  For this reason, I still use the Gmail option for mail, but I do use this Exchange Setup for my Calendar and Contacts.  I cannot understand why there i no option to have items you delete on the iPhone moved to Trash, which exists when you set up mail using the Gmail option.

  • Oluyinka Igberase

    Wow! They really should tell people this – the only reason I’ve been using gmail as gmail is because I want my mail archived. “Delete” with gmail exchange really does archive things – yay!

  • Vitaly Dubravin

    gmail as gmail gives you an option to Delete or Archive, but exchange does not. I do not understand why would I archive all garbage that comes instead of deleting. I can move messages I want to keep in a folder manually (kind of archiving). But google has chosen to redefine normal behavior for no reason. Cannot use it for mail. Will stay on gmail connector 

  • Vitaly Dubravin

    Exchange is MAPI (not IMAP). Also called ActiveSync and GoogleSync

  • grscholz

    I spent way many more hours figuring out the ins and outs exactly then I care to admit. To person asking if active sync is just faster, pretty much yea. But that is important to me and many others. The exchange active sync inability to delete is because google doesn’t have an exposed API to send to their trash (from what I have read). Ironically you can move to trash and I think that would work, just the trash button that doesnt work. But what I do that definitely works is I created a label called “my iPad trash” and move my trash to that label. Whenever I am on a real computer on gmail I just select all in that label and delete.

    Regarding calendar I HIGHLY encourage using gmail connector if you use calendar extensively. For example I have 6 calendars I maintain or view from others. In gmail I have thes colored coded. Using exchange it assigned random colors on the iPad. Using gmail connector it matches exactly as the gmail web interface.

    Yes, you can do mail & contacts with exchange setup but then do calendar with gmail.

  • DoctorWho

    This worked perfectly for my iphone – thank you! I can’t get it to work for my desktop – can anyone help

  • OochieBabe

    It works on my iPhone 4s but it wont work on the iPhone 5. It says CANNOT GET MAIL. CONNECTION TO THE SERVER FAILED. I used the same server Please help. Thanks