OS X tips - page 19

If you use your MacBook with external displays, you might want to use it with the display off but the lid open at some point. If so, today’s tip should help you accomplish this goal, with not one, not two, but three different ways to do so.

You can do this with the laptop lid shut, but with ever more powerful MacBooks out there, avoiding the heat that might build up in there is probably worth leaving the screen up, right? Leaving the screen up with the display off will let heat leave the Mac through the keyboard, and will allow the graphics processor give all of it’s power to the external screen, which is helpful if you’re working on graphics-intensive applications.

Did you know that you can send attached files from anywhere on your computer, using Mail? Simply right click on any file in the finder, move your cursor down to Services, and select New Email With Attachment. OS X will open Mail if it’s not already running, and set up a new message with that file as an attachment.

That’s all well and good if you use Mail. But what if you’ve opted for Sparrow, a popular third-party OS X email client? You might think you’re out of luck.

You’re not, and we’re going to show you how to make it happen.

If there’s one thing you can be certain of, it’s that date formats, measurement units and currency will generally be different when you travel to a different country. If you’re living in a new country, or working there, chances are this will be even more important to change on your computer, so as to make your written communication that much more comprehensible to your friends and co-workers in your new country. Mac OS X makes it easy stay in sync with the region you are visiting with just a few preference adjustments.

When Lion debuted, the Save As… function had been removed from the File menu, and an interloper – Duplicate – was put in its place. The problem is that if you use Duplicate, you end up with two documents, one with “copy” appended to its name. In addition, Duplicate has no keyboard shortcut. This has made a lot of us sad.

While we’ve reported that Save As… functionality is coming back in OS X Mountain Lion, that doesn’t help those of us using plain-old Lion right now. However, with a little work around, we can get the same functionality until Mountain Lion comes out.

Home movies rock, right? What better way to entertain the family than with moving pictures starring the kids at the beach, weird Uncle William putting carrots up his nose, and the four hundredth video walkthrough of your favorite amusement park. In the past, viewers of these home movies had to sit through hours of badly shot footage and horribly raw video and film of all sorts of activities. These days, however, Apple has saved us all with the creation of one of the best darn video editing packages for the average consumer, iMovie. With iMovie ’11, the development team has refined things to a high sheen, helping us all make short work of some fairly professional and complicated video editing activities.

To make things even easier, we’ve put together a list of tips, tricks, and tweaks to help you get the best out of iMovie, the video editing app for the rest of us.

Remember that audio makes up the first half of the term, “audio-visual.” Movies are just as much about sound as they are vision – a fact that Hollywood never forgets; nor should you. Apple made some fairly great improvements to the audio editing capabilities of iMovie ’11, and here they are.

There are two main reasons to move your iMovie files to an external storage drive. One is that video files take up a LOT of space, and the non-destructive editing that iMovie does can also add to the file load on your main hard drive (or SSD, in the case of a MacBook Air). The other is organizational – you might want to put all your stuff in one, easily accessed place for later retrieval and further editing.

Lucky for you, then, iMovie makes this pretty easy. Here’s how.

Sure, iMovie is now available on the iPhone, iPod touch and iPad, but nothing beats a big old screen to edit your video on. You no longer have to export the video from your iOS device to your iTunes or iPhoto, then import into iMovie. With iMovie ’11, you can bring it right into the app with no middle steps. How refreshingly simple! Here’s how.

Editing videos can lead to a great sense of fulfillment when you’re all done and showing off the fruits of your labors to a packed house of admirers, but you have to admit that the grunt work can be kind of a slog. Anything that makes the editing process a little faster or a little bit simpler has my vote for being a tip worth knowing about.

iMovie ’11 has a host of under-the-radar tricks that will help you take your editing workflow up a notch. One sweet trick that both saves time and impresses other video editors is using multitouch gestures right on the trackpad.

Not to overstate it, but it’s summer time and as such, it’s time for vacation movies, right? Whether you travel to the banks of the Champs-Elysse, the patriotic visage of Mount Rushmore, or choose a more modest stay-cation, making home movies is a time-honored tradition.

Editing the videos with iMovie on a Mac after you take them is joyful work as well, and those that have been doing it a while may not be huge fans of the current iMovie ’11 visual interface. I haven’t been, until I was able to make a couple of tweaks to make the iMovie of today look and feel more like the iMovie I came to love a few versions ago.

iPhoto is a fantastic photo storage and editing app for Mac OS X. It’s been around forever and a day, and continues to get upgrades every couple of years. The lastest version, iPhoto ’11, is chock full of features and tools that let you organize and share your photography with your family and friends on the web, on your Mac, or on your TV. Wouldn’t it be great to use all those features to make your photographic life just that much nicer?

You can, and you will, if you read through the following tips and tricks for getting the most out of iPhoto in Mac OS X.

While organizing iPhotos by date using the iPhoto Events system seems like a great idea, what if you want to organize them some other way, like all your orange pictures in one place and all your blue pictures in another? What if you just want to see all your photos of dogs really quick but don’t want to have to create an entire album for them?

Spending a little time organizing your collection will pay of in the long run as you go back to find that perfect special picture for a project, and realize you have thousands upon thousands of photos. Yikes! Using a combination of Flags and Keywords, you might just organize yourself into having the perfect iPhoto system. Here’s how, using iPhoto ’11.

You guys, we all have a ton of photos! We take them on vacation, during school plays, on walks with our dogs, and while drinking at the bar with close friends (careful with that last one, folks). The upside of carrying around cameras of all kinds, from iPhones to iPads to serious DSLR cameras, is that we can record our lives at any given moment. The downside, of course, is that we have a veritable flood of images to sort through whenever we get them back to our computer.

iPhoto is a great virtual shoebox for keeping our photos handy, and it’s pretty good at basic editing tasks as well. There’s value, however, in viewing our photos in something other than the standard photo view.

Look, showing your vacation photos to friends and family is a time honored tradition. That doesn’t mean that you have to be boring about it. With a few easy steps, some photos, and iPhoto for Mac OS X, you can create some really nice slideshows to make your audience ooh, ahh, and perhaps even applaud. Here’s how.

Using your iPhone or iPad to grab videos as well as photos is all the rage. Small wonder, as these devices and the seamless apps that power them make grabbing a quick video or photo as easy as can be.

Unfortunately, when they all get imported to iPhoto, they get placed in there willy nilly. Well, actually, they’re put in via Event and the date they were created, but you get my point: iPhoto sorts video and photos you take with your iOS device into the same place. Here’s how to segregate the videos out for easier organization.

Most of us have considered moving out iTunes library to an external hard drive to save space at one time or another. If you use a MacBook Air, you know how squeezzed for space you can feel after using a laptop with a much bigger hard drive. Heck, we’ve even written about saving space via iTunes migration.

But what about iPhoto? True, pictures take up less space than iTunes videos, or even MP3 tracks, but more and more these days we’re taking photos with huge pixel counts with similarly large file sizes. And what about all the movies we use our iPhones or cameras for? They eat up a lot of space, too. So, you might at some point want to move all the photos and home movies you manage in iPhoto to an external drive to save space. Here’s how.

If you’re a Mac user of some length of time or experience, you know that there are a ton of keyboard shortcuts laced throughout the operating system. In addition, every application you run on your Mac has a ton of these same shortcuts.

One easy way to see them is to click on a menu in a running application. To the right of each menu command, you’ll see the Keyboard shortcut for that particular menu selection. For example, clicking on the Edit menu in most applications on the Mac will give you the Cut (Command-X), Copy (Command-C), and Paste (Command-V) shortcuts.

There’s an easier way, however, to see all the application’s associated keyboard shortcuts, in the form of an application you can download right now.

Chances are if you do any kind of writing on your Mac, you’ll need a definition of a word from time to time, whether you’re writing for your job or writing for pleasure, writing an email or an anti-corporate screed for your blog.

There are many ways to get a word’s definition on your Mac, including the built-in dictionary app, using a site like Dictionary.com, or the like. Did you know, however, that the file index and search app, Spotlight, also allows you to find a definition super quick?

Let’s face it, rotating a bunch of images can be a time or a money sink. You either have to open each image one at a time, rotate them manually, and then seave them, one at a time, or you need to purchase an image editing program like Photoshop or Fireworks. And don’t get me started on figuring out how to do this in Gimp, a free, open source image editing program.

Turns out, though, you’ve already got all you need right on your Mac. Batches of image can be rotated all at once with Preview.

Newer Macs, both portable and desktop, come with keyboards that have shortcut keys on the top row, where the F keys are. These F keys allow you to increase or decrease the brightness of the display, control iTunes playback, and raise and lower the volume.

You may also know that these features have associated preference panes in System Preferences as well. You can find them by opening System Preferences, which can be found in the Applications folder. Then you can click on the specific Preference pane you need, like the one for brightness or Mission Control. There’s also a way to get directly to these preference panes with a keyboard shortcut.

Mention having a computer read a book to them, and most people will give you that look. You know that look, the one that says, “I hate those goofy robot voices. I want a real person to read to me.”

While there’s no current way to make a computer voice sound like an actual human voice, many of the built in voices are much better these days. In addition, there are some high quality voices you may not even know you have built right into OS X Lion. Here’s how to enable them for use.

Lots of us like to listen to audiobooks, and lots of us buy ebooks across a variety of services and devices. If you own an iPad, for instance, you might download audio books from iTunes or iBooks from that particular app, and then read right on your iPad. If you want to listen to iBooks, or have a visual impairment that makes it tough to see the text on the iPad screen, you can turn on VoiceOver and have the iBook read to you.

What about the Mac, you might ask? Can’t you just turn on VoiceOver on the Mac and have it read ebooks to you? Not if you use an e-Reader software like Kindle or Nook, you can’t. There is a way to get your Mac to read Kindle books to you, out loud, with its built-in text to speech software, but it’s not as intuitive as you might think. Here’s how.

Terminal has tons of great applications on the Mac. By accessing the Unix underpinnings of Mac OS X, Terminal allows power users and newbies alike to do things with their Mac that may not be enabled out of the box.

Code monkeys and script jockeys frequently use Terminal to run longer processes than typical, like compiling code (the process of making all those little lines of code into an app that will run on your Mac) or running scripts. When they finish, they finish. There’s no built in way to know that they’re done.

Sure would be great to listen to every day documents easily, say, on a long drive or airplane commute. There are a ton of ways to make this happen, including some third party apps, but this is a pretty slick, easy way to turn any text you can highlight into spoken text that can be put on an iPhone, iPad, or iPod, ready to go along with you.

Convergence. It’s all the rage, lately, and what better two items to converge than your Mac, running OS X, and your iPad (or iPhone, or iPod touch), running iOS? IT’s two great tastes that taste great together, to quote an old commercial that mostly no one has heard of any more.

With these five tips, you’ll amaze your friends with a Mac that looks more like your iPad than it does your Mac. So, read on, intrepid souls, and follow our steps to make that sweet Apple computer into something resembling the post-PC magical device we all love.